Documentation
For
- Expert
Meetings (expert)
Expert
Experts schedule live classes and office hours when the institute enables a video provider (Zoom, BigBlueButton, Google Meet, or others your deployment supports). Students see join details under My meetings on the dashboard.
You can only schedule for courses you are assigned to teach. Provider credentials and plugins are configured by administrators; see Meetings and events for institute-wide setup.
Schedule a session
- Open Schedule meeting from the expert menu.
- Choose the course and set title, date, time, and duration.
- Add notes if the form allows (for example “Bring mock test attempt 1 questions”).
- Save and confirm the meeting appears in your list for that course.
- Remind students to check My meetings before start time; portal notifications may also alert them.
Share the institute time zone when you announce sessions in Messages or class groups outside the portal.
After you schedule
- Verify join link or provider instructions appear on the student view with a test account when possible.
- Cancel or reschedule from the expert meeting list if your UI supports edits; communicate changes to the class.
- For institute calendar dates that are not live video (exam week banners), administrators use Schedule events instead.
What you gain
- Join links inside the portal students already use
- Course-scoped sessions without sharing personal meeting URLs in chat
- Alignment with administrator provider configuration
Troubleshooting
| Schedule meeting missing | Meeting plugin disabled; administrator enabled provider |
|---|---|
| No join link | Provider credentials on server (technical team) |
| Students do not see meeting | Course enrollment; meeting linked to correct course |
| Wrong course in list | Expert assignment; only assigned courses should appear |